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Transform Your Document Management

Digitize and Automate your companies document workflow using tools your team already knows. Power by Google architecture and GEMINI AI.

 

About DOCman

An Electronic Document Management System (EDMS) is a software that centrally stores and organizes documentation in one digital, cloud based repository. The objective of an EDMS is to bring  structured and secure digital filing capabilities, discoverability and control to all documentation your business generates and processes so it can function effectively. An EMDS acts as a single source of truth that facilitates collaboration and saves your organization unnecessary costs. 

No matter what document types you use, our solution adapts to your rules, formats, and business logic. Our teams works with you to design tailored automations that save time, reduce errors, and fit right into your existing operations.

Our solution allows your organization to:

  • Automate your organizations document classification, cataloguing with content extraction, and approval workflows with intelligent document processing and routing.
  • Securely store documents on a cloud based service.
  • Organize documents storage in a structured, easily accessible way.
  • Manage access to sensitive data.
  • Become a greener organization by dramatically reducing the need to print and physically store documents.
  • Save hundreds of EUR per year on printing costs. 

Central document repository benefits:

  • Save countless hours spent on finding your documents and files.
  • Expand your search beyond catalogue data - search in AI document summary.
  • Automate document data entry in a structured, controlled way in accordance with your specific organization rules.
  • Use built in controls and validations to ensure data integrity.
  • Document version control and Audit trails.
  • Create custom views of your document data.
  • Interactive management dashboards allow you to transform your data into actionable insights.
  • Perform analysis of your document data by, for instance, seeing all documents for a specific period, relating to a specific project, agreement and partner.

Integrating  task management software into your document workflow allows your organization to:

  • Manage document approvals and workflows.
  • Plan daily and project tasks, development needs.
  • Track execution in accordance with set deadlines.
  • Compare planned targets vs what has been achieved per activity or project.
  • Improve staff collaboration and efficiency.

Who is our solution for:

EDMS is primarily designed for small and medium sized businesses supporting up to 10 administrative staff and can easily scaled to support your growing business.

What can the solution do:

  • Retrieve e-mail attachment from a designated mailbox folder and rout the document to cloud storage for further processing.
  • Batch job processes the files using Google OCR and Gemini AI in order to:
  • Create a google drive folder and store the document.


  • Extract document metadata and data e.g. document type, document date, vendor.
  • Use extracted data to create a document entry in the document catalogue.
  • Document catalogue  entry is used to create a document specific task in the task management system and assign the task to the relevant responsible.


Google Drive (File storage)

Up to 15GB storage

From 6.80 EUR user/month. Compare Flexible Pricing Plan Options | Google Workspace

Google Sheets (Document catalogue)

Free

Google Gemini AI document parsing

Up to 20 documents per day

Unlimited, approximately 1 EUR per 100 documents

Jira (Task Management)

Up to 10 users

Depending on user count

Confluence (Internal Documentation)

Up to 10 users

Depending on user count

EDMS solution description:

Our solution is cloud based and does not create any addition hardware needs for your organization.






Product


Free Tier
Paid Tier
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Ready to Revolutionize Your Document Management?

Join DOCman today and experience seamless document workflows.

FAQs

DOCman is an Electronic Document Management System (EDMS) designed to streamline your company's document workflow by digitizing and automating processes using familiar tools powered by Google architecture and GEMINI AI.

DOCman improves document organization, enhances discoverability, automates workflows, and helps save costs while making your organization more efficient and eco-friendly by reducing paper usage.

Yes, DOCman securely stores your documents in a cloud-based service, providing robust access controls to protect sensitive information.

Absolutely! DOCman adapts to your organization’s rules and formats, allowing seamless integration into your current operations for a tailored experience.

DOCman can handle all types of documents, enabling you to manage, classify, and store them in a single digital repository.

Getting started is simple! Contact us for a consultation, and our team will work with you to implement a solution that meets your needs.

Get in Touch with Us